Enfield Cricket Club
What personal information do we collect?
When you express an interest in becoming a member of Enfield Cricket Club, you will be asked to provide certain information. This includes (but is not limited to):
• your name
• home address
• email address
• telephone number
• emergency contact details
• date of birth
• and for Colts Membership, other information as required by the ECB Safeguarding policy
Additionally, the Club may hold email addresses for parties that are not Members of the Club, but have expressed an interest in receiving information about the Club in the past.
How do we collect this personal information?
All the information collected is normally obtained directly from you. This is usually at the point of your initial registration.
How do we use your personal information?
We use your personal information:
• To update you about club activities and matches
• If you are a Cricket Playing Member, to register you with Middlesex County Cricket League (MCCL).
Who do we share your personal information with?
We may disclose information about you, including your personal information
• Internally – to other club members including the match captains
• Internally – via a listing (names only) by membership category in the Annual Handbook
• Externally – For Cricket Playing members, to the MCCL for Player Registration purposes.
• If we have a statutory duty to disclose it for other legal and regulatory reasons.
How long do we keep your personal information?
We need to keep your information so that we can be clear who is, and who is not a Member of the Club, and also to keep you informed of events and other Club news. In most instances information about your membership will only be stored for as long as you are a Member of
the Club. The exceptions to this are instances where there may be legal or insurance circumstances that require information to be held for longer whilst the issues are investigated or resolved. Where this is the case members will be informed as to how long the information will be held for and when it is deleted.
How your information can be updated or corrected?
To ensure the information we hold is accurate and up to date, member's need to inform the Assistant Treasurer, or Hon General Secretary of any changes to their personal information. On an annual basis you will have the opportunity to update your information, as required, via the membership renewal process. Should you wish to view the information that the club holds on you, you can make this request by contacting the Hon General Secretary. There may be certain circumstances where we are not able to comply with this request. This would include where the information may contain references to other individuals or for legal, investigative or security reasons. Otherwise we will usually respond within 30 days of the request being made.
How do we store your personal information?
We have in place a range of security safeguards to protect your personal information against loss or theft, as well as unauthorised access, disclosure, copying, use or modification. Your membership information is held on a database, spreadsheets and paper records and is accessed by Committee Members as appropriate.
Availability and changes to this policy
This policy can be viewed on the Club website (www.enfieldcricketclub.com) or a personal copy supplied on request to the Hon. General Secretary. This policy may change from time to time. If we make any material changes we will make members individually aware of this.
If you have any queries about this policy, or have any complaints about our privacy practices, please contact any member of the committee at the Club address, or email the Hon General Secretary via firstname.lastname@example.org